Executive Assistant to CEO

About TechSea:

TechSea is an AI-powered career services platform that empowers job seekers, educational institutions, and workforce development organizations with intelligent tools for career development. We are a fast-growing company dedicated to innovation, excellence, and expanding access to life-changing career resources.

Position Overview:

We are seeking an experienced and highly organized Executive Assistant to support the CEO of TechSea. The ideal candidate will be proactive, tech-savvy, and possess exceptional communication and analytical skills. As the CEO’s right hand, you will play a critical role in streamlining executive functions, managing daily operations, and optimizing productivity to ensure TechSea continues to thrive.

Key Responsibilities:

• Administrative Support: Provide top-notch executive support, including managing complex calendars, scheduling meetings, booking travel arrangements, and organizing events.

• Communication Management: Handle correspondence on behalf of the CEO, including drafting emails, reports, and presentations, and maintaining clear and effective communication across all levels of the organization.

• Project Coordination: Assist with various projects by tracking deadlines, coordinating cross-functional teams, and ensuring deliverables are met in a timely manner.

• Meeting Preparation: Prepare agendas, compile briefing documents, and ensure the CEO is fully prepared for internal and external meetings.

• Operational Efficiency: Identify areas for operational improvement, streamline workflows, and help the CEO prioritize tasks for maximum impact.

• Tech-Savvy Operations: Leverage digital tools and software (e.g., Microsoft Office Suite, Slack, Google Workspace, and project management platforms) to support daily activities, manage data, and enhance collaboration.

• Research & Analysis: Conduct research, analyze data, and present actionable insights to support strategic decision-making by the CEO.

• Confidentiality: Maintain the highest level of discretion and professionalism while handling sensitive company information and CEO communications.

Qualifications:

• Bachelor’s degree in Business, Communications, or a related field preferred.

• Minimum of 5 years of experience supporting C-level executives in a fast-paced environment.

• Exceptional written and verbal communication skills, with meticulous attention to detail and grammar.

• Proficiency in using technology and software tools to drive efficiency and organization, including experience with project management and collaboration platforms.

• Strong problem-solving skills, with the ability to anticipate needs and think critically to provide solutions.

• Highly organized, proactive, and able to manage multiple tasks and projects simultaneously.

• Ability to handle confidential information with integrity and professionalism.

• Flexibility to work in a fast-changing, dynamic environment with competing priorities.

What We Offer:

• Competitive Salary: We value your expertise and ensure you are rewarded fairly.
• Health Coverage: Your health and well-being are a priority for us.
• Fuel Allowance: We provide support for your commute.
• Company-Provided Equipment: Receive all the necessary tools (laptop, internet, screens, etc.) to work efficiently.
• Collaborative Team Environment: Join a supportive and dynamic group of professionals.
• Career Growth: Opportunities for professional development and advancement.
• Generous Paid Time Off: Enjoy a healthy work-life balance with ample vacation time.
• Paid Maternity and Paternity Leave: We support your family’s important milestones.
• Cultural Exposure: Work with a diverse, multicultural team.
• US-Based Projects: Gain valuable experience working with US-based clients and companies.