Finance Assistant

CARE is a leading global humanitarian and development organization. Since its establishment in 2005, CARE Pakistan (CP) has been responding to major disasters and undertaking an array of development projects. CP works through its local partners and a range of stakeholders for development, as well as emergency response-related interventions, which makes collaboration a key component of its work, across the country.

Job Summary

This position is responsible for Accounts Payable and General Ledger module of the People Soft. The position holder will look after the Book Keeping / Data Entry along with related accounting record and also assist in processing payments, filing of income and sales tax withholding statements and ensure that all required supporting documents are in conformity with the policies & procedures.
The position will be responsible for maintaining financial record including retrieval and archival and assist in executing disposition plans and assist in provision of any kind of documentation required for audits.

Job Responsibilities and Tasks

Job Responsibility - 1 (50% of the time)

• General Ledger and Accounts Payable Modules of People Soft and related financial management activities:
• Assist Finance function in managing the accounting cycle, including the processing of accounting transactions in accordance to the general principles of accounting and CARE policies and procedures.
• Assist in filing of income and sales tax withholding statements.
• Assist in preparation of appropriate documentation of journal entries and general ledger reconciliations.
• Assist in reconciliation of all sub-ledgers with GL.
• Assist in facilitating internal or external audits.
• Assist in timely transaction processing and transfers / payments.
• Timely processing of vendor payments to avoid cash crisis.
• Assist in GL related clean-up activities at year end.
• Ensure that expenses are timely and appropriately charged to respective Fund Codes.
• Assist in liquidation of Partners' Advances well ahead of contract closing and ensure that expenses are properly booked.
• Plan and prepare monthly adjustments and reclassification for the upload.
• Ensure that no unallowable/ineligible costs are charged to any donor.
• Responsible for accurate cash disbursements, collect cash receipts (if any).
• Support the periodic financial closing of the accounting system.

Job Responsibility - 2 (45% of the time)

• CIP record keeping as per the policy:
• Execute records management plan.
• Contribute to procedures, standards, practices for the identification, classification, organization, storage, protection, retention and disposition of records.
• Hands-on filing and scanning of the documentation.
• Recommend storage and record security solutions.
• Coordinate the transfer of records to other locations/departments (including archival facilities).
• Create records retention and disposition schedule.
• Orient users on the record disposal schedule for regular implementation.
• Undertake document imaging and digitizing activities.

Other responsibilities as assigned (5% of the time)

Any other tasks or responsibilities based on organizational and programming needs as assigned by the Line Manager.

A) Qualifications (Know How)

Required

• BS Accounting & Finance/ B. Com degree/ACCA.
• ACCA/BS Accounting & Finance

B) Experience/ Technical Skills

Required

• 1-2 years of relevant experience:
• Good communication skills both in Urdu and English.
• Firm belief in teamwork, gender equality, participatory approach and sustainable development.
• Well organized and ability to act in a professional and ethical manner;
• Good skills in computer applications

Desired

• Experience of working with INGO/s in multiple donor funded environment.
• Experience of PeopleSoft and/or other similar financial software.
• Respect, accountability, analytical skill, building commitment, stress tolerance, collaboration, contributing to team success, customer focus and information monitoring.

CARE participates in the Inter-Agency Misconduct Disclosure Scheme. In line with this Scheme, we hereby request information from the candidate’s previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the candidate left employment. All offers of employment are subject to satisfactory references and appropriate screening checks. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

Note: Individuals can apply using Brightspyre or send their resumes directly to [email protected] clearly mentioning the position title in the subject line of the email, before the stated deadline. Please share your current as well as salary expectations along with the CV.