Front Desk Officer
Bureau Veritas Group
Date: 3 days ago
City: Karachi
Contract type: Full time
Job Title: Front Desk Officer
Job Location: Karachi
Role Description
This is a full-time on-site role for a Front Desk Officer at Bureau Veritas Group in Karachi.
The Front Desk Officer will be responsible for various receptionist duties, providing excellent customer service, operating office equipment, and supporting office administration tasks on a day-to-day basis.
Key Responsibilities
Job Location: Karachi
Role Description
This is a full-time on-site role for a Front Desk Officer at Bureau Veritas Group in Karachi.
The Front Desk Officer will be responsible for various receptionist duties, providing excellent customer service, operating office equipment, and supporting office administration tasks on a day-to-day basis.
Key Responsibilities
- Admin /ensure / Cleanliness & Tidiness with all respects of Front Desk / All Office Area's. Reporting unusual/unethical activities in the office.
- Maintaining /Reporting staff Attendance / leave marking / In & Out staff movement to HR/ Final sheet to be sent to HR every 25th of each month.
- Liasoning with the employees/POC/Managers on daily attendance via email & Whatsapp.
- Sick & Unauthorized Leave Data, after every three months.
- Making/verifying of overtime sheet/In first week of upcoming month to be shared with HR & Finance.
- Receiving / Answering /Recording all incoming /outgoing calls / Messaging and redirect concerned staff / department Head.
- Make all arrangements of Hotel /Air Tickets Bookings with protocols of the company & receiving /verify all venders invoices & original to accounts department /recording keeping of Daily In /Out of courier all items’ records.(hardly any booking from Karachi).
- Preparing / completing / submission to HR the Welcome Pack for new hiring staff & HSE Induction Training Arrangements.
- Arranging/Supporting with the CSR activities and any Employee Engagement Events in the branch.
- General administrative and clerical support including:
- Maintain grocery/Electrical Bills/Telephone Bills / Suppliers Invoices /Maintain files(soft & hard copy) /Prepare letters and documents, and scanning the document/cards. Prepare PO of all the invoices.
- Deal with all miscellaneous requirements on request from Office In charge / HR/ Marine and with queries of employees, public and customer.
- Experience: 2-3 years of previous experience in a similar role is a plus.
- Education: Bachelor Degree (any field).
- Interpersonal Skills and Customer Service
- Proficiency in Receptionist Duties
- Knowledge of Office Equipment operation
- Experience in Office Administration
- Strong communication and organizational skills
- Ability to multitask and prioritize tasks efficiently
- Attention to detail and problem-solving abilities
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