Operations Coordinator (Remote)

Streamline Systems, Support Growth – Join TalentPop as a Remote Operations Coordinator

Do you thrive on organizing chaos, creating structure, and supporting teams behind the scenes? If you enjoy building smart systems, improving processes, and keeping things moving efficiently, we’d love to have you on our team.

TalentPop is one of the fastest-growing agencies in the e-commerce space, helping 650+ brands (like Core Power Yoga, Beyond Meat, and Jaxxon) scale their customer support and operations through global talent. As we grow, we’re looking for a detail-oriented and proactive Operations Coordinator (Remote) to support our internal teams and ensure smooth day-to-day operations.

What You'll Do

• Collaborate with department leads to identify operational needs and streamline internal processes.
• Create and maintain SOPs to ensure clarity and consistency across teams.
• Assist with setting up and managing workflow automations using tools like HubSpot and Zapier.
• Track, troubleshoot, and optimize workflows to enhance team productivity.
• Keep operational documentation organized and up to date across departments.
• Provide onboarding and general administrative support within the Business Operations team.
• Support miscellaneous administrative projects and tasks as they arise.
  
  

What We’re Looking For

• At least 1 year of experience working with HubSpot, including automations and data management.
• At least 1 year of experience using Zapier to automate workflows and improve efficiency.
• Strong working knowledge of Google Workspace—especially Google Sheets.
• Organized, curious, and resourceful—you love figuring out how things work (and how to make them better).
• Great at breaking down complex information and communicating it clearly.
• Comfortable juggling multiple priorities across different departments.
  
  

Bonus Points If You Have

• Experience with Apollo.io or Instantly.ai.
• A solutions-focused mindset and ability to work independently.
• High attention to detail—especially when handling operational data.
• Strong communication skills and a collaborative, team-first attitude.
  
  

Technical Setup

• A reliable desktop or laptop (minimum Ryzen 3 or Core i3 with 8GB RAM).
• Stable internet connection (minimum 20 Mbps via LAN).
• Backup internet connection (at least 5 Mbps).
• Access to backup power or a backup location in case of outages.
  
  

Why Join TalentPop?

• Yearly performance-based salary increases
• Paid time off
• Monthly health stipend
• Year-end bonuses and performance recognition
• Full-time, permanent WFH setup
• Be part of a collaborative, supportive team that values learning and growth
• Work with a global team in one of the fastest-growing agencies in the e-commerce space
  
  

If you enjoy supporting teams, building smart systems, and keeping operations running seamlessly, we’d love to meet you.