People & Culture Assistant (Talent Acquisition)

Duty Station: Islamabad

Application Deadline: 14-Jan-2025

UNOPS embraces diversity and is committed to equal employment opportunity. Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.

Background Information - Pakistan

The United Nations Office for Project Services (UNOPS) aims to make significant strides in promoting sustainable development, aiding the federal and provincial government in SGDs attainment, and establishing itself as a reliable provider of efficient services for development programming around Climate Adaptation, Basic Service Delivery and Energy Efficiency. Operational since 1999, UNOPS Pakistan (Project Office) is part of Siri Lanka Multi-Country Office in the Asia Pacific Region.

UNOPS is hiring on behalf of UNICEF Pakistan:UNICEF is a leading humanitarian and development agency working globally for the rights if every child. Child rights begin with safe shelter, nutrition, protection from disaster and conflict and traverse the lifecycle. Pre-natal care for healthy births, clean water and sanitation, health care and education. UNICEF has spent nearly 70 years working to improve the lives of children and their families. Working with and for children through adolescence and into adulthood requires a global; presence with leaders, thinkers and policy makers to help all children realize their rights - especially the most disadvantage.

Background Information - Job-specific

Job organizational context:

The focus of PEOPLE & CULTURE positions at this level is on the provision of both standardized and specialized activities pertaining to recruitment and placement, staff development and career development, job classification and/or performance management. Specialized activities pertain to the application of PEOPLE & CULTURE regulations, rules and procedures in the context of clear guidelines and procedures where the choice of action is limited and where issues requiring clarification and decision are directed to the relevant PEOPLE & CULTURE Business Partner.

Purpose for the job: Under the close supervision and guidance of the People & Culture Officer, the People & Culture Assistant provides administrative, procedural and operational support and assistance to the efficient implementation of a broad range of People & Culture functions for all categories of staff in his/her office, ensuring accurate and timely delivery that is in compliance with UNICEF PEOPLE & CULTURE rules and regulations.

Functional Responsibilities

1. Support to business partnering

• Support the business partners in developing initiatives to encourage employee well-being and employee recognition schemes
• Support the management of change processes by advising clientele on changes to PEOPLE & CULTURE processes under the guidance of PEOPLE & CULTURE Business Partner
• Support the business partners in assisting clientele in using PEOPLE & CULTURE systems such as talent management, agora and achieve.

2. Support in recruitment and placement

• Prepares and circulates internal and external advertisements.
• Liaises with candidates in the various stages of the recruitment process.
• Prepares formal acknowledgement, offer and regret letters.
• Initiates and follows up on reference checks and academic verifications, and ensuring the completion of other background checks.
• Records and maintains recruitment files, ensuring all necessary documentation has been prepared.
• Monitors life-cycle of recruitment process to update supervisor as necessary.

3. Support in organization design and job classification

• Prepares documents to be submitted for classification to RO and NYHQ, ensuring completeness of documentation
• Monitors life-cycle of all job classification requests to facilitate recruitment and organization planning.

4. General office support

• Drafting and/or processing a variety of correspondence and other communications
• Setting up and maintaining PEOPLE & CULTURE files/records (electronic and paper)
• Scheduling appointments and meetings
• Maintain and generate automated databases containing PEOPLE & CULTURE related statistics and generating periodic reports; and performing a variety of administrative duties (e.g. leave recording, etc.).

Impact of ResultsThe impact of the work of PEOPLE & CULTURE Assistants affects the delivery of discrete support services and is closely interrelated with the work of other members of the PEOPLE & CULTURE team. The work performed affects not only the timely delivery of PEOPLE & CULTURE processes but also indirectly the delivery of the client departments’/divisions’/offices’ programmes. They play a key role, as a member of the team, in providing routine and some specialized information both to client’s departments and to more senior members of the PEOPLE & CULTURE team on PEOPLE & CULTURE procedures and the progress of delivery against standards and deadlines.

Competencies:

Integrity & Inclusion: Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Partnering: Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role)

Result Orientation: Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Agility: Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Solution Focused: Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Effective Communication: Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education:

Completion of secondary education, preferably supplemented by technical or university courses related to the field of work

Experience:

A minimum of 5 years of progressively responsible administrative or operational support experience to the talent acquisition.

Language Requirement:

Fluency in English is required. Knowledge of another official UN language is an asset.

Contract type, level and duration

Contract type: Local ICA

Contract level: LICA 5

Contract duration: 6 months

For more details about the ICA contractual modality, please follow this link:

https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Information

• Please note that UNOPS does not accept unsolicited resumes.
• Applications received after the closing date will not be considered.
• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
• We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
• For retainer contracts, you must complete a few mandatory courses ( they take around 4 hours to complete) in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.

Minimum Education: Intermediate/A-Level
Minimum Experience: 5 Years