Procurement Officer

Job Summary:
The Procurement Officer will manage the procurement of goods and services, ensuring compliance with organizational policies and donor requirements. The role involves vendor management, cost optimization, and timely delivery of quality goods and services to support Accelerate Prosperity Pakistan's operational and programmatic needs.

Key Responsibilities:

1.Procurement Process Management:

• Plan, coordinate, and execute procurement activities in compliance with organizational and donor guidelines.
• Prepare and review RFQs, RFPs, and purchase orders.

2.Vendor and Contract Management:

• Identify, evaluate, and establish relationships with reliable vendors and suppliers.
• Negotiate contracts to ensure cost-effectiveness and quality assurance.

3.Documentation and Compliance:

• Maintain accurate and detailed procurement records and documentation.
• Ensure adherence to legal, ethical, and organizational procurement standards.
• Verify compliance with procurement policies, regulatory requirements, and donor guidelines.
• Conduct regular checks and reviews to identify and address potential compliance issues.
• Foster transparency and accountability in procurement processes.

4.Budget and Cost Control:

• Monitor procurement budgets and track expenses to optimize costs.
• Coordinate with the finance team for payment processing and reconciliations.

5. Stakeholder Coordination:

• Collaborate with internal teams to understand procurement needs.
• Ensure timely delivery of goods and services to project locations.

Qualifications and Skills:

• Bachelor's degree in supply chain management, Business Administration, or a related field.
• 4+ years of relevant procurement experience, preferably with donor-funded projects.
• Strong knowledge of procurement regulations, including those of KFW and EU donors.
• Excellent negotiation, communication, and organizational skills.
• Proficiency in MS Office and procurement software.

Key Attributes:

• High integrity and attention to detail.
• Ability to manage multiple tasks and meet deadlines.
• Strong analytical and problem-solving skills.