Project Coordinator / Cost Estimator - GC

Job position: Project Coordinator / Cost Estimator - GC

Job Type: Remote

Shift: Night Shift Only

Timings: US Timings Only

We are a trusted provider of reliable, high-quality home repair and maintenance solutions servicing the San Francisco Bay Area. Our dedicated and fast-growing team of skilled technicians provide a wide range of services designed to keep residential and small commercial properties in top condition.

Founded on the principles of professionalism, integrity, and craftsmanship, we take pride in delivering timely, efficient, and cost-effective solutions. Each technician on the team brings specialized expertise in areas such as plumbing, electrical work, carpentry, painting, drywall repair, appliance installation, and general home improvements.

Position Overview:

We are seeking a detail-oriented Cost Estimator (General Contractor) / Project Coordinator to join our growing team. This role is responsible for converting site visit notes, walkthrough photos, scopes of work, and measurements into clear, time-and-materials-based project estimates for customer approval.

In addition to estimating, this role involves administrative coordination such as scheduling, customer communication, and project tracking to ensure smooth workflow and a high standard of service delivery.

Key Responsibilities:

Estimating Duties:

Review and interpret site visit photos, technician notes, scope, and measurements

Prepare time & materials estimates, including:

Technician hours for all phases (shopping, project execution, cleanup)

Materials list and associated costs

Create and send estimates using Jobber (CRM software)

Maintain accuracy and clarity in cost breakdowns and project timelines

Trade Knowledge Requirements:

Familiarity with core trades, including:

Plumbing, electrical, painting, drywall, carpentry (rough and finish)

Tile setting, flooring installation, appliance installation/repair

Deck and fence construction/repair

Working knowledge of construction materials, tools, hardware, and equipment

Administrative Duties:

Interface with customers via phone, email, and CRM

Respond to inquiries, process incoming leads, and gather project details

Schedule site assessments (in-person or virtual)

Convert approved estimates into jobs and coordinate technician scheduling

Plan materials purchasing and delivery logistics

Schedule trash removal and equipment pickups as needed

Collect and organize digital jobsite photos from technicians

Qualifications:

3+ years of experience in estimating, project coordination, or field work in the trades as general contractor

Strong understanding of residential repair and light construction

Proficiency in job management or CRM tools (experience with Jobber is a plus)

Excellent communication and organizational skills

Ability to prioritize multiple projects and stay detail-focused

Comfortable working independently and as part of a team

Strong problem-solving skills and a customer-first mindset