Senior Executive Assistant
Milele
Date: 3 days ago
City: Lahore
Contract type: Full time
Job Summary:
Senior Executive Assistant will support the CEO by managing communication, coordinating schedules, and ensuring that all executive functions are handled efficiently. The ideal candidate will be highly organized, detail-oriented, and capable of working independently to ensure that the CEO remains focused on strategic priorities and is the most productive CEO in the world.
Key Responsibilities:
Executive Support:
References and a background check will be required.
Senior Executive Assistant will support the CEO by managing communication, coordinating schedules, and ensuring that all executive functions are handled efficiently. The ideal candidate will be highly organized, detail-oriented, and capable of working independently to ensure that the CEO remains focused on strategic priorities and is the most productive CEO in the world.
Key Responsibilities:
Executive Support:
- Manage and organize the CEOs calendar, schedule meetings, and coordinate appointments across different time zones.
- Handle all incoming and outgoing communication on behalf of the CEO, including emails, calls, and other correspondence.
- Prepare, edit, and proofread documents, reports, and presentations for the CEO
- Assist the CEO in managing and prioritizing multiple projects and tasks.
- Coordinate with various departments to ensure project deadlines are met and deliverables are achieved.
- Track and report on the progress of various initiatives to keep the CEO informed.
- Handle confidential information with the utmost discretion.
- Organize and maintain digital files and records for easy access and retrieval.
- Manage travel arrangements, including booking flights, accommodations, and preparing itineraries.
- Prepare agendas, take minutes, and ensure follow-up on action items from meetings.
- Coordinate and facilitate virtual meetings and conferences using Microsoft Teams and Zoom.
- Provide personal assistance to the CEO, including handling personal appointments and errands.
- Ensure the CEOs personal and professional life is seamlessly integrated.
- To ensure the CEO is the most productive person in the organization.
- To facilitate the CEOs ability to focus on strategic goals by efficiently handling all administrative and routine tasks.
- A bachelors degree or equivalent is required, preferably from a recognized Tier 1 institution.
- Minimum of 3-5 years in a similar role, with experience supporting C-level executives.
- Experience in coordinating with multiple teams and managing high-stakes projects.
- Exceptional proficiency in Microsoft Office Suite (Word, Excel, Visio, Teams, SharePoint).
- Outstanding communication skills, both verbal and written.
- Strong organizational and time management skills with the ability to multitask effectively.
References and a background check will be required.
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