Technical Admin Executive

Company Overview

At Gaditek, our talent is not just exceptional - it's world-class! Our unstoppable team of 800+ employees is the best and the brightest, driving innovation across 7 Global SaaS Brands in 6 hottest industries, including Cyber Security, Digital Media, Managed Cloud, Affiliate Marketing, E-Commerce, Web.3.0, and Venture Building as a Service.

Our team is made up of dreamers, doers, and all-around rockstars who are committed to making a difference. As a result, we’re among the best companies to work for, with a plethora of benefits and an amazing culture.

Overview Of The Role

An Admin Executive in Facility Management is vital for ensuring the smooth operation of an organization’s facilities. This role involves managing daily office activities, coordinating maintenance schedules, and overseeing space utilization. Responsibilities include providing administrative support, maintaining records, and assisting in budget management for facility-related services.

The executive ensures compliance with health and safety regulations, facilitating training and drills for staff. Strong organizational and communication skills are essential, along with problem-solving abilities and attention to detail. Familiarity with facility management and office software is important.

What You Will Be Expected To Perform

• Administrative Support:
  
  

Manage schedules, coordinate meetings, and handle correspondence.

Maintain organized records and filing systems, both physical and digital.

• Technical Assistance:
  
  

Provide first-line support for technical issues related to hardware and software.

Assist users with troubleshooting and resolving IT-related problems.

• Data Management:
  
  

Input, update, and maintain databases and spreadsheets.

Generate reports and analyze data as needed.

• System Maintenance:
  
  

Monitor and assist in the maintenance of office equipment and software systems.

Ensure that all software applications are up-to-date and functioning properly.

• Training and Support:
  
  

Help train staff on new software and tools.

Create user guides and documentation for technical processes.

• Project Coordination:
  
  

Assist in planning and executing technical projects, including installations and upgrades.

Collaborate with IT and other departments on project-related tasks.

• Communication:
  
  

Serve as a liaison between technical staff and non-technical users.

Facilitate communication regarding technical updates and issues.

Qualifications And Requirements

Typically, a degree in business administration, facility management, or a related field is preferred,

2-3 years of relevant experience in administrative roles or facility management.

You Should Be

• Organizational Skills: Ability to manage multiple tasks and prioritize effectively.
• Communication Skills: Strong verbal and written communication to liaise with various stakeholders.
• Problem-Solving Skills: Aptitude for identifying issues and implementing effective solutions.
• Attention to Detail: Ensuring accuracy in documentation and compliance with regulations.
• Technical Proficiency: Familiarity with facility management software and general office software (e.g., Microsoft Office).
  
  

Dimensions And Supplementary Information

Typically, a degree in business administration or facility management is preferred, along with relevant experience. Overall, this role is crucial for maintaining an efficient work environment and supporting both operational and strategic objectives within the organization.