Executive Assistant to CEO - TJ / 1857132

Our client Vector Vision is looking for a Executive Assistant to CEO in Lahore

The Executive Secretary at Vector Vision plays a pivotal role in supporting the Chief Executive Officer (CEO) by providing comprehensive administrative and clerical assistance. This position demands meticulous calendar management, document preparation, and coordination skills to ensure the seamless functioning of day-to-day office operations. The role involves managing communication channels, maintaining organized electronic and physical records, overseeing billing and collections, coordinating meetings, and facilitating payroll processes. The Executive Secretary ensures timely follow-ups on assigned matters, aiding in efficient decision-making and enhancing overall productivity.

In addition to administrative duties, the Executive Secretary manages a team of 50 individuals, requiring strong organizational and leadership capabilities. This responsibility includes delegating tasks, monitoring workflow, and fostering a collaborative work environment. The role also involves event planning and coordination to support corporate functions and executive engagements. Proficiency with office software suites such as Microsoft Office and Google Calendar is essential for document imaging, digitization, and effective electronic records management.

Responsibilities

• Manage and maintain the CEO's calendar, scheduling appointments, meetings, and travel arrangements efficiently.
• Prepare, edit, and proofread business documents, reports, presentations, and correspondence.
• Coordinate internal and external meetings, including logistics, agendas, and communication follow-ups.
• Organize and update electronic and physical files, ensuring accurate document imaging and digitization.
• Oversee records management systems to guarantee secure and accessible storage of vital information.
• Assist with billing, collections, and payroll activities to support financial accuracy and compliance.
• Facilitate effective communication between the CEO, team members, and external stakeholders.
• Plan and coordinate corporate events, ensuring all logistical elements are addressed and executed flawlessly.
• Supervise, train, and guide a team of 50 individuals, delegating tasks and monitoring progress to meet organizational goals.
• Implement efficient office procedures and workflows to optimize productivity and streamline operations.
• Monitor follow-ups on assigned matters to ensure timely completion and resolution.
• Utilize Microsoft Office Suite and Google Calendar for document management, scheduling, and reporting.
• Maintain confidentiality and professionalism while handling sensitive organizational information.
• Prepare reports and summaries for executive review, contributing to informed decision-making.