Receptionist & Admin Executive

Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with kindness and humility, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions that make people look and feel good. There’s much to learn and many to learn from, with more than 17,000 employees around the world to explore ideas and ambitions with. Dive into varied, flexible, and stimulating environments. Meet empowered professionals to partner with, befriend, and stretch your skills alongside. Every day, your energy, your creativity, and your determination will shape our future, making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature.

A Receptionist & Office Administrator with the global leader in the creation of Taste & Wellbeing and Fragrance & Beauty, and a key member of our Taste & Wellbeing Pakistan team - Your future position?

To further support our expanding operations in Pakistan, we are currently recruiting a 'Receptionist & Office Administrator'. Working cross‑functionally in a fast‑paced environment, you will handle complex administrative tasks to ensure smooth daily operations and provide reliable support to the business unit in line with company policies and local requirements.

You will report to the Country Manager for Taste & Wellbeing Pakistan and be based in our Karachi office.

This is an open contract role with us, working 5 days a week. Your monthly payroll will be processed by a 3rd party partner.

You will join a company whose creations touch billions of consumers every day. With over 250 years of innovation in taste, scent and beauty, Givaudan partners with global and local brands to shape experiences that make people look, feel and live well. Our culture values creativity, collaboration and curiosity — and our diverse customer base in Pakistan brings variety to your daily work.

If you enjoy exceeding customer expectations, building strong relationships and delivering high‑quality support, this role could be an excellent fit.

Key Responsibilities

• Office Administration — Manage day‑to‑day office operations, including filing, scheduling, meeting room bookings, mail handling and general administrative support.
• Communication — Handle routine inquiries, manage incoming calls, redirect callers and ensure accurate message distribution.
• Office Supplies — Coordinate with Procurement to order supplies, manage vendor relationships and ensure cost‑effective purchasing.
• Facility Management — Oversee maintenance, security systems, service providers, annual contracts and coordination with contractors, architects and landlords.
• Contract Management — Obtain quotes, negotiate and manage contracts for housekeeping, catering, security, maintenance and company car fleet services.
• Procurement — Manage inventory of consumables, oversee company car fleet processes and support business card issuance.
• Events & Travel — Source vendors, support events, manage travel arrangements, visas, accommodation and employee onboarding logistics.
• Government Services — Liaise with government agencies and coordinate registrations, licenses and compliance requirements.
  
  

You?

Are you someone who wants to grow and shape your own world? Then come join us – and impact your world.

Your professional profile includes

• Bachelor's Degree
• 5 years of experience in administrative support roles.
• Fluency in English and the Urdu language is essential.
• Excellent computer literacy.
• Excellent time management and organisational skills
• Good interpersonal skills.
• Excellent problem-solving skills.
  
  

Your Benefits

• Excellent opportunities for progressive learning and development.
• A creative team environment that will inspire you.
• Attractive compensation package with benefits.
  
  

At Givaudan, you contribute to delightful taste and scent experiences that touch people’s lives.

We value the different perspectives that come from diverse cultures, backgrounds, and experiences.

Everyone — regardless of race, gender identity, sexual orientation, age, disability, culture, religion, or any personal circumstances — is warmly welcomed at Givaudan, a place where we all love to be and grow.

Every essence of you enriches our world. Join us in making a difference together.