Supply Chain Assistant

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

Under the Supply Chain Unit IRC is looking for a competent candidate to be hired as Supply Chain Assistant based at Nowshera office with the following major responsibilities

Major Responsibilities:

• Assist SC Officer in processing Purchase Requests (PRs) and Purchase Orders (POs) for Nowshera office.
• Assist in processing supply requisitions, track and follow-up on its status to ensure uninterrupted program activities.
• Collect and compile quotations from vendors as per procurement guidelines.
• Support bid analysis and vendor selection under supervisor guidance.
• Ensure proper documentation of procurement files in line with IRC compliance standards.
• Assist in managing store operations, including receiving, storing, and issuing goods/supplies.
• Ensure accurate updating of stock cards and inventory records.
• Conduct regular stock counts and support periodic inventory audits.
• Ensure proper storage conditions and safety of goods.
• Maintain proper asset records and tagging in coordination with the Supply Chain Officer.
• Assist in asset verification and tracking of asset movements.
• Support in preparing asset reports and documentation.
• Assist in vehicle scheduling and coordination of transport requests.
• Support fleet management by maintaining vehicle logs and fuel records.
• Coordinate deliveries and ensure timely dispatch of materials to field locations.
• Maintain organized filing systems for all supply chain documents (hard and soft copies).
• Ensure compliance with IRC policies, donor regulations, and audit requirements.
• Liaise with program teams to understand procurement and logistics needs.
• Coordinate with vendors, suppliers, and service providers.
• Ensure timely communication of updates on supply chain requests and deliveries.
• Prepare SC reports when required.

Key Working Relationships:

Position Reports to: District Manager– Nowshera

Position directly supervises: Office Aid, Cocke, Driver and Cleaners

Job Requirements:

Education: Bachelor’s degree in supply chain management, Business Administration, Commerce, Logistics, Procurement, or a related field.

Work Experience: 1-3 years of work experience of Supply Chain (Procurement, fleet and events management) with INGO/NGO will be preferred.

Demonstrated Skills and Competencies:

• Attention to detail and accuracy
• Good communication and interpersonal skills
• Ability to work under pressure and meet deadlines
• Team-oriented with a proactive attitude
• Integrity and compliance-minded approach

Language Skills:

• Professional level speaking, reading, and writing in English and Urdu. At this level, applicant should have:
• The ability to speak using sufficient, structured, and accurate vocabulary in formal conversation.
• The ability to use the language to satisfy professional needs.

You are flexible and highly motivated; able to handle pressure well and work effectively in diverse environments

PROFESSIONAL STANDARDS

All International Rescue Committee workers must adhere to the core values and principles outlined in IRC Way - Standards for Professional Conduct. Our Standards are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Safeguarding, Conflicts of Interest, Fiscal Integrity, and Reporting Wrongdoing and Protection from Retaliation. IRC is committed to take all necessary preventive measures and create an environment where people feel safe, and to take all necessary actions and corrective measures when harm occurs. IRC builds teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients.

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