Assistant Manager Sales Administration

Be a part of a revolutionary change

At PMI, we’ve chosen to do something incredible. We’re totally transforming our business and building our future on one clear purpose – to deliver a smoke-free future.

With huge change, comes huge opportunity. So, wherever you join us, you’ll enjoy the freedom to dream up and deliver better, brighter solutions and the space to move your career forward in endlessly different directions.

Your ‘day to day’

• Support Regional Field Sales Force regarding compilation of:

• Sales reports: Compilation of Distributor Balances (bi monthly, # of distributor varies from 8 to 35) and Monthly Sales Update
• Distributor Claims: Entry and ensure all required supporting documents are dedicated and Quantity: Varies from 350 to 700 per annum
• Trade Program achievement
• Vendor Bills
• Supports the team for the submission of Monthly expenses
• BU Unit data compilations and coordination (P4P & Trade Programs)

• Assist in Managing Communication between Head Office. Claims: Trade and Tactical Programs, Expenses: Query resolutions Fleet proposals: PSO fuel card, etc, EHS Reporting: Monthly millage of all vehicles, Vendor Bills: Payments and Query resolution, Vehicle maintenance: Requests and relevant approvals, Vehicle Registrations and Route permits.

• Assist RSM to ensure smooth communication between Region and Area sales team by clearly presenting requirements and expectations.

• Assist in data collection and compilation of different Reports such as sales tracking reports, Business Plan Tracking and various other tracking reports as and when required in order to gauge performance versus plans.

• Assist RSM in handling Regional Sales Offices operations to ensure the smooth operations at regional, which include:

• RIM: Maintain the following record (as per communicated instruction)
• Distributor Records:
• Trade Program Records
• Individual Employee Records
• Office Expenditure
• Entertainment & Café
• Utility Bills
• Other monthly administration expense payments
• I.T support: Basic trouble shooting and coordination with IS dept. for query resolutions

• Supervises Warehouse TPOSM in-charge (contracted resources), with execution of the responsibilities which include receiving, issuing, inventory management and report compilations of materials received.

• Provide administrative & logistics support in terms of Expenses entry, Raising PR/PO and Fleet proposals etc.

• Provide support to Support Function teams for smooth communication and follow up with Head Office on other operational matters. Assist Regional Teams and the other visitors coming from Head Office and other Regions regarding Boarding, Lodging etc

• Uphold corporate integrity and values, ensuring all activities to align with PMPKL policies and procedures, including local and federal laws, PMI COC and Marketing Code.

• To coordinate, support and seek advice regarding all Security related matters from Manager Security Coordination & Training HO and ensure accurate Guarding Service of their respective location pertaining to attendance, control and conduct of Guards

• Internal & External Relationship Management
• Internal: Regional Sales Team - Regional Support Function Team - Sales Strategy Team - Finance - IS - Marketing -Fleet

External :PPOSM Vendors - Logistics Vendors - EOBI - Vehicle Dealers - Excise & Taxation -Distributors

Who we’re looking for

• Minimum qualification of BBA from a reputable institute.
• 2-4 years of experience in a field sales capacity.

What we offer

Our success depends on our talented employees who come to work here every single day with a sense of purpose and an appetite for progress. Join PMI and you too can:

• Seize the freedom to define your future and ours. We’ll empower you to take risks, experiment and explore.
• Be part of an inclusive, diverse culture, where everyone’s contribution is respected; collaborate with some of the world’s best people and feel like you belong.
• Pursue your ambitions and develop your skills with a global business – our staggering size and scale provides endless opportunities to progress.
• Take pride in delivering our promise to society: to deliver a smoke-free future.