Document Controller

Who Are We?

At Avanceon, we don’t just do automation—we lead the charge. As a multinational player with a presence in Dubai, Qatar, Saudi Arabia, and Pakistan, we've been providing cutting-edge control system integration, energy management, and automation solutions for over 24 years. Our clients include major blue-chip companies, and our work spans multiple industries. When it comes to tech, quality, and innovation, we don’t cut corners—we set the standard.

Job Overview

We are looking for a highly organized and detail-oriented Document Controller to manage and control company documents in accordance with established policies and procedures. The ideal candidate will be responsible for ensuring accurate record-keeping, secure document storage, and timely distribution and retrieval of key documents across various departments and projects.

Key Responsibilities

• Prepare and compile Material Submittals (MAS)
• Develop Project Qualification Documents (PQDs)
• Coordinate with internal departments to prepare complete Tender Documentation
• Assist in creating Project Cash Flows for awarded projects, with input from proposal team
• Manage GP Entries and oversee Project Validation, under the guidance of the proposal team
• Accessing portals, downloading and uploading of clarifications and making tender submissions
• Provide continuous documentation-related support to the proposal team
• Maintain confidentiality and security of sensitive company and project documentation.
• Support project teams with document formatting, scanning, and administrative tasks.
• Coordinate with internal departments, contractors, and clients for timely document submission and approvals.
  
  

Requirements

• Education
• Bachelor’s degree (preferably in Business Administration, Engineering, or a related field)
• Experience
• 2–4 years in a similar role
• Preferably within the Engineering, Construction, or Automation industries
• Software Skills
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Adobe Acrobat
• Experience with EDMS systems is a plus
• Communication
• Strong written and verbal communication skills
• Attention to Detail
• High level of accuracy in document handling
• Organizational Skills
• Strong time management, prioritization, and coordination abilities
• Industry Knowledge
• Basic understanding of proposals, tenders, and project documentation
• Knowledge within the automation or construction domain is preferred
  

Benefits

• Competitive salary and benefits package
• Health/Life Insurance
• Travel for easy commute
• Opportunity to work in a dynamic and growing company.
• Be part of a highly skilled and motivational team.