Operations Administration Lead

INTECH Automation & Intelligence


Date: 4 days ago
City: Lahore
Contract type: Full time
As the O&M Administration Lead, you will play a key role in supporting O&M Operations Leads to meet contract SLAs and organizational objectives, ensuring seamless administration, compliance, and financial oversight. You will manage a team, optimize processes, and handle critical tasks related to logistics, financials, reporting, and vendor management.

Key Responsibilities:

Planning & Administration:

  • Support O&M Leads to ensure resource mobilization and 100% site coverage.
  • Ensure compliance with audits, PDS management, client feedback, and QHSE guidelines.
  • Collaborate on preparation of administrative, logistics, financial, and quarterly reports.
  • Manage the Project Admin Team, including performance tracking and work allocation.
  • Safeguard confidentiality of financials, salaries, and commercial data.

Efficiency & Optimization:

  • Ensure compliance with O&M Field Services Portal for rotation planning and ticket issuance.
  • Utilize Power BI for WIP tracking, invoice management, and AR monitoring.
  • Develop and maintain SOPs related to logistics, administration, and onboarding.

Commercial & Invoicing:

  • Track project payments, expenditures, and invoices, ensuring confidentiality of rate terms.
  • Prepare monthly WIP reports in coordination with O&M Management.
  • Create and analyze business insights through dashboards.

Health, Safety, and Environment (HSE):

  • Ensure HSE training and maintain certification records for all teams.
  • Monitor employee data and historical records.

Vendor & Accounts Management:

  • Oversee vendor invoicing, ensuring timely payments and verifications.
  • Manage accounts receivable, ensuring alignment with contract terms.
  • Reconcile processed work and prepare monthly account reports.

Requirements:

  • Minimum of 7+ years of experience with a Bachelor's or Master's degree in a relevant field.
  • Demonstrated experience in administrative, financial, and operational support roles, ideally within engineering firms.
  • Strong organizational and leadership skills, with experience managing teams.
  • Proficiency in Power BI, dashboarding, and tracking systems.
  • Solid understanding of financial management, including WIP tracking, invoicing, and P&L analysis.
  • Excellent communication skills and the ability to collaborate across departments.
  • Knowledge of HSE standards and safety training protocols.
  • Ability to handle sensitive data with confidentiality and discretion.

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